Through improved work flow efficiency, reduced printing costs, elimination of archiving costs, reduction of shredding costs, and fewer trips by the contractor's representative to the building department, electronic documents in the building permit process provide opportunities for cost savings for all parties. While personal interaction will always be crucial, building department staff can be more effective when they are processing permit applications without a customer sitting at their desk.

Four State Regulations in the United States that Require Electronic Signatures

electronic-signature-maker-aec-sector-1

1. The Individual Who Uses the Electronic Signature Must Be the Only One Who Has It

No one should be surprised by this necessity. You want to be sure that the individual who has to sign your document is the proper person, whether you're receiving a signed document or signing one yourself.

Because of the internet's anonymity, there are few means to verify that someone is who they claim to be. External vetting by a third-party public Certificate Authority is one option (CA). CAs are publically trusted organisations that assign Digital Identities to individuals, departments, and businesses. Because a trusted third-party CA confirms your identity before issuing your certificate, and you use that unique certificate to apply your eSignature online, every document you sign contains unambiguous evidence of who signed it, when it was signed, and who verified the signer.

2. The Electronic Signature Needs to Be Verifiable

It is critical to check the validity of a signature, whether it be digital or wet ink. This is why high-value transactions (such as loan applications and certain contracts) frequently require wet ink signatures from a notary Because the parties involved want to make sure the people signing the documents are who they claim they are. The notary verifies the signatures in this situation.

What about electronic signatures, though? This is where obtaining a digital signature from a publically trustworthy CA can be beneficial.

3. The Person Utilising the Electronic Signature Must Have Complete Control Over It

There is a clear trend here: you must ensure that the signature on the paper was genuinely applied by the person. All parties participating in the electronic document exchange must be aware that your electronicl signature can only be used by you.

When it comes to electronic signature maker, this means safeguarding your signing certificate, because anyone who has access to it can use it to electronically sign in your name. A frequent alternative for this is to store your certificate on cryptographic hardware (e.g., a FIPS-compliant USB token), which means you'll need the token plus a password to apply your signature.If your physical hardware token is stolen, the thief will still require your token password in order to utilise your signing privileges.

When you're ready to start looking for vendors, ensure sure they offer hardware certificate protection or, if they don't, that they have another way to meet this criterion.

4. The Electronic Signature Must Be Linked to Data in Such a Way That the Electronic Signature Is Invalidated if the Data Is Altered

The engineering business, in particular, requires content integrity and intellectual property protection. You want to make sure that nothing in the document you sign or publish gets modified later. Fortunately, using a electronic signature on a document effectively generates a tamper-evident seal.

When someone opens a signed document, part of the signature validation process (which happens automatically and behind the scenes) entails comparing the content of the document before and after the signature was applied. An error warning will appear if any changes were performed. Going paperless necessitates the use of electronic signatures.

Benefits of Electronic Signatures

electronic-signature-maker-aec-sector-2

  • Compared to impression seals or wet seals, electronic signatures are easier to apply to papers.
  • Documents can be signed as soon as they are finished, reducing the amount of time spent waiting for them to print.
  • The expense of document printing is decreased or eliminated.
  • Once the documents have been electronically signed, they can be sent to the contractor.

Formalizing Construction Documents in Order to Get Permits

The contractor assembles the construction documentation required for permitting into an application package. The term "contractor" is used to represent the "applicant" for the purposes of this text. While the contractor is usually the applicant, the applicant could also be a design professional or the owner in some cases. Electronic document signing and sealed drawings, computations, and specification papers generated by Florida licenced architects and/or engineers must be signed and sealed with an encrypted electronic signature. Documents that were not written by an architect or engineer should include an information block that identifies who created the document and provides contact information in the event that concerns arise.

Architects and Engineers' Electronic Signatures

Licensed Architects and Engineers in the state of Florida use seals and signatures to identify authentic papers. Wet seals and imprint seals serve the same purpose as electronic or digital signatures. As long as it complies with existing standards, an electronic signature and digital signature is an acceptable means of document authentication.

When an electronic signature is linked to a PDF file, one of its most crucial features is that it can be validated as authentic. Construction drawings or documents with an electronic signature may only be submitted to a jurisdiction in electronic format for the purpose of project permitting. The authenticity of an electronic signature on a printed copy of an electronic document cannot be confirmed, and so is not valid as a permit submission. Only when the jurisdiction has electronically stamped and safeguarded an electronic document with an electronic signature may it be produced for use in the field.

Conclusion

Electronic signatures are unquestionably the best option. They meet the conditions outlined above, which are the foundation for most state engineering electronic signature regulations, by authenticating the signer, validating the signature, and assuring content integrity. In reality, the three state laws cited in this piece all clearly specify Digital Signatures, as opposed to other sorts of electronic signature software.

Discover Why Sign.cc Stands Out
Join the SaaS Revolution
ribbon
  • All-in-One Suite of 50 apps

  • Unbelievable pricing - ₹999/user

  • 24/5 Chat, Phone and Email Support

Tags

Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Engagement Software SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Software Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking Systems ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Interview Assessment Tool Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Outreach Service Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Based Personalization LinkedIn Chrome Extension LinkedIn Leads Opening Line Writer Lead Generation Tool Linkedin Search Email Finder Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Management Software KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Software Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Software Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Onboarding Process Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder Unified API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Solution Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login Low Code App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software Third Party Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Software Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Multi-Channel Notifications Wireframe Tool Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening Social Analytics SEO Software Keyword Tool Link Building Tool SEO Tool SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Tool Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planning Software Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Hyper Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Software Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Teamwork Collaboration Methods Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Virtual Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Software Email Software Email Provider Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Software Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation Software RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Software Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature

Get Started with 500apps Today

Sign.cc is a part of 500apps Infinity Suite

Please enter a valid email address
Sign Up 14-day Trial