The process of signing documents is a quick one because an electronic signature, also known as an eSignature, is simply a standard physical signature that has been digitized. Electronic signatures, like traditional handwritten ones, primarily serve as evidence that the signer has approved the subject document.

Purpose of Using Electronic Signature in Word

It's important to understand the what, why, and how of electronic signatures before moving on to this subject. It's time to learn the "why" now that we've finished learning the "what."

Since you don't need to print, physically sign, scan, and transmit the document back to the sender, using an eSignature is far quicker than using a traditional signature.

Another useful aspect of eSignatures is that the copied signature may be quickly and easily appended to any future document after just needing to be made once.

An electronic signature is typically just as legally binding as a physical one (read: certain countries consider written signatures as taking higher precedence over eSignatures).

Oh, and before we forget, electronic signatures are also encrypted, so you may use them with important and sensitive papers with confidence.

Electronic Signature in Word-

Key Features of Electronic Signature

Several common characteristics of e-signature software providers stand out, including:

  • Electronic signature capture
  • Tools for annotation and editing
  • Authentication and identity-verification techniques
  • Templates and types of signatures
  • Document preservation
  • Processes for automating workflows
  • Custom possibilities for branding
  • Access limitations
  • Cryptography and safety
  • Audit logs
  • specific templates for documents
  • Assistance with digital pens
  • Mobile application support for iOS and Android devices
  • Add electronic signature in Word, PDF

Here’s How to Add Electronic Signature in Word

A digital signature is a sort of electronic signature that incorporates encryption as an extra security measure. It makes use of Public Key Infrastructure (PKI), which necessitates safe key creation and storage. The integrity of documents can be maintained by using characteristics like timestamps that are included with digital signatures.

The user must possess a valid digital certificate, normally provided by a Certificate Authority, in order to digitally sign a Word document (CA). Certificate Authorities are independent companies that provide other organizations with reliable certifications.

In the electronic signature software called, eSignatures are digital symbols that are added to any document with the intention of signing it. They are really easy to use because all it takes is a mouse click to add an electronic signature to any document. There are many programmes accessible online that you may use to build an eSignature for your business or organization.

Here’s how to add an electronic signature in Word documents with To produce a visible electronic signature in Word, adhere to these steps:

  1. Sign in to
  2. Go to the section Signees.
  3. You will find options “Me”, “Me & Others”, and “Others”.
    • Choose “Me” - if the Word document requires only your signature.
    • Choose “Me & Others” - if the Word document requires your and other individuals' signatures.
    • Choose “Others” - if the Word document requires only other individuals' signatures.
  4. On choosing the option, you will be able to upload the Word document or you can choose a template from our existing library.
  5. When choosing a template, click on the option “Use this template”( third icon from the right)
  6. You will be redirected to add the signees(if you’ve selected options “Me & Others”, and “Others”.
  7. After successfully adding the signees, click on “Next”
  8. Here, on the left side, you find the “Add” section. The first icon is “Signature”. You can easily drag and drop the box. Click on the button “signature” inside the box.
  9. Upon clicking you will have 3 options: “Draw”, “Upload”, and “Initial”. Choose from any and after successful signing, it, confirm, and then submit.
  10. A mail will be sent to the other signees.
  11. You can track the status from the “Document” section.

So, yeah, there you have it on how to add an electronic signature in Word.

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Benefits of Using Electronic Signature Software for Signing in Word

Electronic Signature in Word Benefits

a) Saves Time

Saving time is one of the most obvious benefits of electronic signature solutions. You can send an electronic link to speed up document turnaround time rather than arranging for in-person document signings or back-and-forth mail deliveries.

b) Saves Money

Time and money savings go hand in hand. Automation of operations is a simple method to boost ROI and cut costs for any profitable organization. Eliminating the costs of printing, packaging, and shipping also results in significant savings that boost your revenue.

c) Boosts Productivity

Productivity and employee satisfaction surge when workers can devote their time to complicated projects rather than repeated, ordinary tasks.

Your company can reduce chores that are better handled electronically thanks to e-signature technology.

d)Increases Security and Reduces Risk

Are digital signatures secure? Simply said, absolutely. This is why:

  • E-signatures are more secure than handwritten signatures because they are legally binding and difficult to falsify.
  • E-signatures are frequently accompanied by a digital audit trail made up of emails, signed documents, and copies of contracts, making them easy to verify.
  • Compared to wet signatures, which are easily tampered with, e-signature solutions can detect even tiny alterations and tweaks, making them safer.
  • Paper documents have the risk of being physically harmed as well as being lost, stolen, or destroyed.
  • No required signatures are missing thanks to electronic signatures.
  • Electronic papers cannot be accessed by a third party without authorization.
  • Documents that have been electronically signed are tagged with details such as the signer's name, where they were when they signed, and when they did so.

e) Convenience

Even for non-technical consumers, free electronic signature solutions like are practical and simple to use. The signature processes, whether you're sending or receiving, are simple and logical. Electronic signatures are simple to use if you know how to use email and a few buttons.

f) Customer Experience & Loyalty

Sign any time, anywhere! E-signatures provide real-time access to documents, accelerating transactions without printing or scanning, whether on a mobile device, PC, office building, or beach cabana. Loyal clients who support and advertise your business are those who are happy with it.

g) Increases Mobility

Do you employ a workforce that is primarily mobile? Your reach is increased by sending materials online at any time and from anywhere. The speed of turnaround and client convenience is also increased by receiving and signing documents on mobile devices.

h) Saves Resources

Senders and recipients must repeatedly print and scan documents, using reams of paper and pricey printer ink when using physical or "wet" signatures. Your supply budget and the environment will benefit from paperless offices.

i) Tracks Workflows

Has your document been received, approved, or electronically signed? You can quickly determine the status of your documents by tracking workflows.

j) Empties Your Archives

Are you still using up space in your office with a collection of paper documents? New papers signed electronically take up no physical space, in contrast to paper records that must be stored for a set amount of time. Hooray! No more filing cabinets or stacks of paper!

k) Ensures Compliance

In all business dealings, you must adhere to regulatory compliance requirements. Keeping track of paper records to comply with compliance requirements could cause concerns if you're audited. In order to prevent litigation and fines, it is essential to ensure that documents are authentic and unaltered. Document security and legal compliance are maintained using e-signature encryption technology.

In Conclusion

eSignatures can greatly enhance the workflow of anyone who routinely sends out signed papers. Its use can be extremely advantageous to many business owners and teams including sales, admin, accounts, etc.

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